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Principles of processing of Personal data

Principles of processing of Personal data

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Entry into force from 25 may 2018

In theese principles of data processing, further in the text – Principles, describes how Riga Arbitration court processes personal data.

Theese Principles applicable, when a Person uses, used or will use services of Riga Arbitration court or the Person is associated with a different kind of services of Riga Aribtration court, including any contancts with Person, which are based before the entry into force of these Principles.

1. Definitions

1.1. The Person – this is any Natural person, who uses, used or will use any services of Riga Arbitration court, as well as other species associated with them.
1.2. Personal data - Personal data is any information that relates to any identified or identifiable Person .
1.3. Processing – it is any action performing with Personal Data (including: collection, recording, keeping, changing, connection to the access, query execution, transfering and so on).
1.4. Riga Arbitration court -  is an independent valid arbitration court, founded in order to ensure the consideration of disputes subject to arbitration within the law. Riga Arbitration court founder is –  company  ''STRĪDU ALTERNATĪVO IZŠĶIRŠANAS VEIDU ASOCIĀCIJA'',Registrtaion number 40008023425.

2. General rules

2.1. Theese Principles describe how Riga Arbitration court processing Personal data.
2.2. Riga Arbitration court within the framework of the applicable normative act ensures confidentiality of Personal Data and realizes relevant technical and managerial arrangements for protection and unauthorized access to the Personal Data, illegal processing or disclosure, accidental loss, changing or destructing of Personal Data.
2.3. Riga Arbitration court for the processing of Personal Data may use confirmed handlers of Personal Data. In these cases, Riga Arbitration court carries out the necessary measures to provide, that Personal Data handlers processing is performed as directed by Riga Arbitration court and in accordance with the applicable normative acts and also require the implementation of appropriate measures to ensure safety.

3. Personal Data category

3.1. Personal Data can be collected personally from Person and/or from external sources, for example from public and private registers.
3.2. Categories of Personal Data, that the Riga Arbitration Court in most, but not only collects and processes, are:
3.2.1. Identity Data, for example, name, surname, personal code, date of birth;
3.2.2. Contact information, for example, adress, phone number, e-mail adress;
3.2.3. Data on relations with legal persons, for example, data that the Person has declared or received from public registers or being a representative of a third party on behalf of a legal person, who applied civil claim for consideration;
3.2.4. Contact data, for example, email adress, which gathering, when the Person visits the home page of  Riga Arbitration court.

4. The purposes and basis of processing of the Personal data

4.1. The Riga Arbitration Court initially performs the processing of Personal Data:
4.1.1. General note of relations of persons and admission to provision of services and administration:
4.1.1.1. to initiate a civil case;
4.1.1.2. to ensure the relevance of data and its accuracy, verifying and complementing data using
external and internal sources;
4.1.1.3. To act upon the request of the Person, which are provided for in the Arbitration Law or in the Rules of court of the Riga Arbitration Court, or to fulfill a legal duty under the Arbitration Law and under the Rules of court of the Riga Arbitration court.
4.1.2. Additional provision of services, interviewing Persons, implementation of market analysis, statistics:
4.1.2.1 To offer to Person the services of the Riga Arbitration Court or a carefully chosen partner for cooperation including personalized offers, based on the consent of the Person or legitimate interests of the Riga Arbitration Court to offer additional services.
4.1.2.2. To carry out a interviewing Persons,  implementation of market analysis,  summarize statistics based on the legitimate interests of the Riga Arbitration Court, to improve the services of the Riga Arbitration Court, improve the experience of using services for individuals and develop new products and services.
4.1.3. Performing legal duties and checking identity:
4.1.3.1. to comply with applicable laws and international agreements, for example, in relation to the recognition of the decision of the arbitral tribunal, issue of the writ of execution for the enforcement of the arbitral decision.

5. Recipients of Personal Information

5.1. Personal Data are not disclosed to third parties and are not published, excluding:
5.1.1. at the special request of institutions, for example, law enforcement agencies, bailiffs, bureau of sworn attorneys, tax administrations, Supervisory institutions and financial investigation agencies
5.1.2. other persons, who are connected with the performance of the services of the Riga Arbitration Court including archiving, mail services for those, who provides services for individuals for whose services an e-invoice is issued.

6. Geographic processing area

6.1. Usually, Personal data are processed in the European Union/European Economic Area (EU/EEA), however in some cases Personal data shall be processed in countries , which are not included as part of EU/EEA.
6.2.  Sending and processing Personal data beyond the borders of EU/EEA shall be, when there is a legal justification for this: fulfill the legal obligation, send a documents for the recognition of the decision of the Riga Arbitration Court abroad and also the proper suitable security measures have been implemented.  Suitable security measures are, for examaple:
a) concluded agreement, including EU clauses or other confirmed rules, codes of action, setifications, which confirmed according to General Data Protection Regulation;
b) in country, which are not included as part of EU/EEA, wherein the recipient is located and according to EU comission, an adequate level of protection is provided.

7. Retention period

7.1. Personal data is processed for so long, how much it is needed. Retention period period can be justified by agreement with Person, by legitimate interest of the Riga Arbitration Court or by applicable normative acts.
7.2. After the end of the retention period all documents, which contain Personal Information will be irretrievably removed, destroyed or anonymized, that does not allow to identify the data subjects. Documents, which are not deleted, destroyed or anonymized automatically, Riga Arbitration court will remove, destroy or anonymize manually after expiration of the retention period. Riga Arbitration court does not inform the data subject about about the removal, destruction or anonymization of his data and also does not ask his permission to delete or destroy Personal Data after the end of the retention period.

8. The data subject rights

8.1. Person (the data subject) has the right to process his data, which according to the applicable normative acts are classified as Personal data. These rights are the following:
8.1.1.  to request a correction of your Personal data if they are not appropriate, incomplete or incorrect;
8.1.2. to object to the processing of their Personal Data if the use of Personal Data is justified by legitimate interest, profiling in direct marketing, for example, receiving marketing proposals or participating in surveys;
8.1.3. to require the removal of their Personal data, for example, if the Personal Data is processed based on the consent of the Person and Person has withdrew with her consent. Thus, these rights are not valid if the Personal Data deleting was requested, have been processed, also based on other legal justification, for example, from the relevant normative acts and obligations arising from them;
8.1.4. to get information about, that Riga Arbitration court processes this persons Personal Data
and if Personal data is proccessed by Riga Arbitration court to get access to the them;
8.1.5. to withdraw consent for processing your Personal data;
8.1.6. to file complaints about the use of Personal Data in the State Data Protection Inspectorate (www.dvi.gov.lv) if Person considers, that the processing of his Personal Data violates his rights and interests in accordance with the applicable normative acts.

9. Contact information

9.1. The Person can contact with Riga Arbitration court with a question about the recall of consent, inquiry, the use of data subject rights and complain of using Personal Data.
9.2. Contact information of Riga Arbitration court are available on the home page of RAC: www.court.lv